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  1. <?xml version="1.0" encoding="utf-8"?>
  2. <html><head><title>Registering an Address Book</title><meta name="filename" content="text/common/guide/data_addressbook"/><meta name="language" content="en-US"/><help:css-file-link xmlns:help="http://openoffice.org/2000/help"/><!--The CSS style header method for setting styles--><style type="text/css">
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  27.    
  28.    
  29.    <p class="P1"><help:key-word value="data sources; registering address book" tag="kw68409_1" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="address books; registering" tag="kw68409_4" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="system address books; registering" tag="kw68409_3" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="registering; address books" tag="kw68409_2" xmlns:help="http://openoffice.org/2000/help"/></p>
  30.    <p class="Head1"><help:to-be-embedded Eid="data_addressbook" xmlns:help="http://openoffice.org/2000/help"><help:link Id="68409">Registering an Address Book</help:link></help:to-be-embedded></p>
  31.    <help:to-be-embedded Eid="adressbuch" xmlns:help="http://openoffice.org/2000/help">
  32.    <p class="Paragraph">In <help:productname>%PRODUCTNAME</help:productname> you can register different data sources. The contents of the data fields are then available to you, in fields and controls for example. The address book which perhaps you already use on your system is such a data source, e.g. an LDAP server or a Netscape address book.</p>
  33.    <p class="Paragraph">In the templates and AutoPilots from <help:productname>%PRODUCTNAME</help:productname>, fields are used for the contents of the address book. When you activate those fields, the general fields we have used in the templates are automatically replaced with the actual fields used in your system.</p>
  34.    </help:to-be-embedded>
  35.    <p class="Paragraph">In order for the replacement to take place, you must tell <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> which address book you use. The dialog asking for this information appears automatically the first time you, for example, activate a business letter template. You can also call the dialog by following the steps listed below.</p>
  36.    <p class="Head2">Address Data Source AutoPilot</p>
  37.    <p class="Paragraph">To call this AutoPilot, choose <span class="T1">File - AutoPilot - Address Data Source</span>. This AutoPilot is described in the <help:link Id="68434" xmlns:help="http://openoffice.org/2000/help"><help:productname>%PRODUCTNAME</help:productname> Help</help:link>.</p>
  38.    <p class="Head2">Manual Registration of Existing Address Book</p>
  39.    <table><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  40.       <p class="Paragraph">1.</p>
  41.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  42.       <p class="Paragraph">Choose <span class="T1">File - Templates - Address Book Source</span>. The <help:link Id="67814" xmlns:help="http://openoffice.org/2000/help"><span class="T1">Templates: Address Book Assignment</span></help:link> dialog appears.</p>
  43.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  44.       <p class="Paragraph"/>
  45.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  46.       <p class="Paragraph"><draw:image draw:style-name="fr1" draw:name="Grafik1" text:anchor-type="paragraph" svg:y="0.079cm" svg:width="12.801cm" svg:height="8.289cm" draw:z-index="0" xlink:href="67367" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  47.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  48.       <p class="Paragraph">2.</p>
  49.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  50.       <p class="Paragraph">In the <span class="T1">Data source</span> box, select the system address book or the data source you want to use as address book.</p>
  51.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  52.       <p class="Paragraph"/>
  53.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  54.       <p class="Paragraph">If you have not yet registered the system address book in <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> as the data source, click the<span class="T1">Administrate</span> button. This takes you to the <span class="T1">Administrate Data Sources</span> dialog, in which you can register your address book as a new data source in <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname>. You can read further how to do this under <span class="T1">System address book as data source</span>.</p>
  55.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  56.       <p class="Paragraph">3.</p>
  57.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  58.       <p class="Paragraph">In the <span class="T1">Table</span> box, select the database table you want to use as address book.</p>
  59.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  60.       <p class="Paragraph">4.</p>
  61.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  62.       <p class="Paragraph">Under <span class="T1">Field assignment</span>, you can set the fields for company, department, first name, etc. to the actual field names used in your address book.</p>
  63.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  64.       <p class="Paragraph"/>
  65.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  66.       <p class="Paragraph">-</p>
  67.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  68.       <p class="Paragraph">5.</p>
  69.      </span></td><td style="text-align:left;"><span class="Tabelle4B">
  70.       <p class="Paragraph">After this point, your data source is recognized in <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> as the address book. If you now open a template from the <span class="T1">Business Correspondence</span> category, <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> can automatically correctly insert the fields for a form letter.</p>
  71.      </span></td></tr></table>
  72.    <p class="Head2">System Address Book as Data Source</p>
  73.    <table><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  74.       <p class="Paragraph">1.</p>
  75.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  76.       <p class="Paragraph">Choose <span class="T1">File - Templates - Address Book Source</span> and click the <span class="T1">Administrate</span> button to call the <help:link Id="66167" xmlns:help="http://openoffice.org/2000/help"><span class="T1">Data Source Administration</span></help:link> dialog (see also instructions above). Another way to call the same dialog is to choose <span class="T1">Tools - Data Sources</span>.</p>
  77.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  78.       <p class="Paragraph">2.</p>
  79.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  80.       <p class="Paragraph">Click the <span class="T1">New data source</span> button.</p>
  81.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  82.       <p class="Paragraph"/>
  83.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  84.       <p class="Paragraph"><draw:image draw:style-name="fr2" draw:name="Grafik4" text:anchor-type="paragraph" svg:width="12.801cm" svg:height="5.105cm" draw:z-index="3" xlink:href="67471" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  85.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  86.       <p class="Paragraph"/>
  87.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  88.       <p class="Paragraph"/>
  89.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  90.       <p class="Paragraph"/>
  91.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  92.       <p class="Paragraph"><draw:image draw:style-name="fr3" draw:name="Grafik2" text:anchor-type="paragraph" svg:width="12.801cm" svg:height="7.779cm" draw:z-index="1" xlink:href="67368" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  93.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  94.       <p class="Paragraph">3.</p>
  95.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  96.       <p class="Paragraph">Under <span class="T1">Database type</span> choose the <span class="T1">Address book</span> entry.</p>
  97.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  98.       <p class="Paragraph">4.</p>
  99.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  100.       <p class="Paragraph">Click the <span class="T1">...</span> button to call the <span class="T1">Data Source</span> dialog.</p>
  101.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  102.       <p class="Paragraph"/>
  103.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  104.       <p class="Paragraph"><draw:image draw:style-name="fr3" draw:name="Grafik3" text:anchor-type="paragraph" svg:width="11.986cm" svg:height="6.509cm" draw:z-index="2" xlink:href="67369" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  105.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  106.       <p class="Paragraph">5.</p>
  107.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  108.       <p class="Paragraph">Select the data source and click <span class="T1">OK</span>.</p>
  109.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  110.       <p class="Paragraph"/>
  111.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  112.       <p class="Paragraph">If you selected "LDAP address book", the <span class="T1">Data Source Administration</span> dialog will display a <help:link Id="68410" xmlns:help="http://openoffice.org/2000/help"><span class="T1">LDAP</span></help:link> tab page, where you enter the LDAP server and its parameters.</p>
  113.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  114.       <p class="Paragraph">6.</p>
  115.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  116.       <p class="Paragraph">Go to the <help:link Id="66174" xmlns:help="http://openoffice.org/2000/help"><span class="T1">Tables</span></help:link> tab page. Mark the tables that should be visible in <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname>.</p>
  117.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle1A">
  118.       <p class="Paragraph">7.</p>
  119.      </span></td><td style="text-align:left;"><span class="Tabelle1B">
  120.       <p class="Paragraph">On the <span class="T1">General</span> tab page, enter a name for this data source in the <span class="T1">Name</span> box. Close the dialog by clicking <span class="T1">OK</span>.</p>
  121.      </span></td></tr></table>
  122.    <p class="Paragraph"/>
  123.    <p class="ParaList"><help:embedded Id="65598" Eid="related" xmlns:help="http://openoffice.org/2000/help"/></p>
  124.    <p class="ParaList"><help:switch select="Program" xmlns:help="http://openoffice.org/2000/help"><help:case select="WRITER"><help:embedded Id="68207" Eid="mailmerge"/></help:case></help:switch></p>
  125.    <p class="ParaList"><help:embedded Id="68433" Eid="database_main" xmlns:help="http://openoffice.org/2000/help"/></p>
  126.    <p class="ParaList"><help:link Id="66167" xmlns:help="http://openoffice.org/2000/help">Data Source Administration</help:link></p>
  127.   </body></html>